Business Administrator - Accountant
Full-time 1 day ago Full Job Description JOB TITLE:
Business AdministratorFLSA STATUS:
ExemptPERFORMANCE OBJECTIVES:
The Business Administrator manages the overall financial, accounting and human resource services of the Essex North Supervisory Union and school districts to include accounting, payroll, contracts, benefits, and the administration of insurance programs in order to assure compliance with school board policy, state and federal regulations, and industry standards including Generally Accepted Accounting Principles (GAAP), the Governmental Accounting Standards Board (GASB), and the Vermont Department of Educations Handbook for Financial Accounting of Vermont School Systems.
PERFORMANCE RESPONSIBILITIES Instructions and setup of reimbursement and purchase requisitions, final approval, ensure all backup documents are attached before authorizing payment.
Implements accepted accounting principles, practices, and procedures in performing or reviewing accounting transactions.
Prepares general ledger entries and other required accounting and financial documents; reconciles accounts with source documents and transaction records to assure accuracy in a timely manner.
Provides accounting services essential to the preparation, administration, supervision, and control of budgets.
Assists Superintendent with budget prep and submission.
Directs and schedules all accounting, payroll, accounts payable, and related financial file practices, including retention, maintenance, and destruction.
Monitors payroll system compliance with School Board policy and procedures, union contracts, federal laws, VSTRS and state lawsProvides accounting and cost information on the development, issuance, and collection of employment contracts.
Serves on the negotiations team and provides background financial analysis of salary and benefit counter offersSupervises the accounts payable process and procedures; prepares warrants for the Essex North Supervisory Union, Canaan School District and NEK Choice School District in a timely manner.
Supervises the preparation, billing, and collection of tuition for all non-resident students in accordance with district policy and state law.
Researches and recommends policies, procedures, and/or operating practices intended to improve fiscal efficiency and effectiveness.
In particular, through the regular monitoring of standard setting organizations (e.
g.
GAAP, GASB, ASBO) and statutory bodies, recommends policy to ensure compliance; oversees the revision of all accounting formsRegularly attend necessary school board meetings and delivers reports and answers financial related questions for the board members and public.
Prepares and submits monthly reports related to the financial condition of member districts of the Supervisory Union for the State Department of Education, the school boards, and the superintendent.
Assists with the performance of periodic internal and external audits to ensure compliance with district policy, State law, and established accounting practices; identifies and reports areas of concern to the superintendentEnsures the appropriate allocation and administration of all grant funds; maintains compliance with grant guidelines, policies, and budget restrictions; prepares quarterly reports as required by funding sourcesAssists with negotiations and master agreement data to unions.
Provides necessary cost analysis during collective negotiations to present long-term ramifications.
Assists in overseeing insurance coverage of all persons, real estate and personal property, and make appropriate recommendations to the Superintendent and School Boards.
Develop accurate insurance coverage specifications for bidding purposes.
Establish, manage and support a comprehensive Risk Management program throughout the Supervisory UnionOversee management of the districts food service program ensuring adherence to all Federal and State policiesClaims entry to Child Nutrition, assist and keep track of food service collections, audits, monitoring unpaid accounts, review claims from food service management company before payment, ensure the information on the claim is accurate before submission, monitor breakfast and lunch annually, assist with purchasing of equipment through bids as well as suppliesOversee the maintenance of property, plant and equipment in a manner that will preserve and enhance its value while minimizing long-term cost.
Balances and codes all HRA claims for A/P prep and verification.
Completing Special Education billing, extraordinary cost reports and maintenance of Effort reportNEK Choice, A/R, A/P verificationUniversal Pre-K collect documents, draft agreements, request attendance, verify students, professional development.
Summer School Prep meal program, ads, reportingBids for food programs, transportation, services, etc.
All A/R sports billing, shared teacher billing, postage, Inter District billing (Special Ed, Contracted Services, Lunch)Final approval and submission of W-2s and 1099sMOAs/Contracts provides info to PR, approval from Superintendent before distribution.
Enter budgets, approve purchase reqs, approve MOAs before distribution of grants and reviews, procurement docs for appropriate staff, submit grants for reimbursementEnter deposits, do bank reconciliations, balance with TB, provide copies to Treasurer to ensure both balances.
941 and PR quarterlies-balance, final approval by Business Administrator and submissionOPEB cost from grants reporting and submission after final approval by Business AdministratorVSTRS reporting quarterly, balance and submission after final approval by Business AdministratorVerify calculation of monthly premium statements for all group insurance policies.
Resolve administrative problems with carrier representatives.
Maintains a working knowledge of other central office accounting functions and procedures and assists the Payroll Coordinator and Accounts Payable with other accounting tasks and projects as assigned such as budget preparation, grant budget management, and ADM audits.
Assists payroll coordinator with setting up accrued wages on the general ledger.
Boxes up all files at the end of year, makes file folders for new year.
Performs additional financial duties that may arise for the Supervisory Union and/or its member school districts.
Experience Desired:
2-4 Years of relevant experience preferred.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, in addition to the following:
Proficiency with spreadsheet, word processing, presentation, and database programs required.
Microsoft Office and Google experience preferred.
Ability to work with professional auditors, consultants and technical staff assigned to assist in auditing, accounting, and benefit functions.
Ability to work effectively with others.
Ability to communicate ideas and directives clearly and effectively both orally and in writing.
Effective, active listening skillsProblem solving skills.
Experience in payroll proceduresKnowledge and experience with health care benefits administrationAbility to prioritize and meet deadlines.
Attention to detail.
Ability to write reports, advertisements, business correspondence, newsletters, and procedure manuals.
SUPERVISION RECEIVED:
Reports to the SuperintendentThe above description is intended to describe the general content of the requirements for the performance of this job.
It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.
DESIRED EDUCATION AND
Experience:
Bachelors Degree in Accounting, Business Management, or Finance and 2 to 4 years of relevant experience preferred.
CERTIFICATIONS AND LICENCES:
No Certifications and/or Licenses are required.
LANGUAGE SKILLS:
Ability to read, analyze, and interpret general business periodicals, technical procedures, and governmental regulations.
Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from clients, customers, and the general public.
COMPUTER SKILLS AND
Experience:
Proficient with Google Docs and Microsoft Word, Excel, PowerPoint, Database programs, and email systems.
Experience and knowledge of computerized database systems.
Excellent computerized file management skills.
Ability to operate traditional office equipment.
MATHEMATICAL SKILLS:
Distinguished.
Ability to comprehend and apply principles or accounting, algebra, and advanced statistical theory.
REASONING ABILITY/MENTAL REQUIREMENTS:
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret an extensive variety of technical instructions in mathematical, oral, written or diagram form and deal with several abstract and concrete variables.
COMMUNICATION & INTERPERSONAL SKILLS:
Ability to communicate courteously, efficiently and effectively with a variety of individuals, including faculty, administrators, parents, and representatives of outside organizations.
Ability to work cooperatively and effectively with peers, subordinates, supervisors, parents, and outside agencies.
VISIONARY PLANNING:
Understands strategic planning processes and involves others in strategic plan development; understands the nature of internal and external political systems and environments as they apply to schools and effect educational change.
PARTNERSHIPS:
Understands the role of school/community relations and school governance in furthering the ANWSD vision.
Understands the role and relationship between school boards and school personnel.
Understands the value of school/community partnerships to maximize school resources.
COMPETENCIES:
The individual in this position must possess the following:
Dependability being reliable, punctual, responsible, and fulfilling obligationsSelf-Control maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
Stress Tolerance accepting criticism and dealing calmly and effectively with high stress situations.
Cooperation being pleasant with others on the job and displaying a good-natured, collaborative attitude.
Concern for Others being sensitive to others needs and feelings and being understanding and helpful on the job.
Attention to Detail being careful about detail and thorough in completing work tasks.
Integrity being honest and ethical.
Adaptability/Flexibility being open to input and feedback (positive or negative) and to considerable variety in the workplace.
Independence guiding oneself with little or no supervision and depending on oneself to get things done.
Social Orientation preferring to work with others rather than alone and being personally connected with others on the job.
EVALUATION:
Performance of this position will be evaluated based on the guidelines and provisions in the Essex North Supervisory Central Office Handbook.
TERMS OF EMPLOYMENT:
Salary and calendar year based on contractual at-will basis, based on the terms in the Essex North Supervisory Central Office Handbook.
PHYSICAL EFFORT AND STRESS:
Physical ability to perform the essential functions of the job as outlined above, in addition to the following:
While performing the duties of this job, the employee is frequently required to stand, walk; and sit.
The employee is regularly required to see, talk, and listen.
The employee is regularly required to use hands to finger, handle, or feel.
The employee is occasionally required to reach with hands and arms; climb steps; stoop, kneel, or crouch.
The employee must occasionally lift, carry, move and/or restrain school-aged students.
Employees are regularly required to handle stressful situations and resolve conflicts.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
WORKING CONDITIONS:
While performing the duties of this job, the employee is occasionally exposed to outside weather conditions.
The noise level in the environment is usually quiet to moderate.
This general outline illustrates the type of work which characterizes Job Classification.
It is not an all-encompassing statement of the specific duties, responsibilities and qualifications of individual positions assigned to the classification.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
Business AdministratorFLSA STATUS:
ExemptPERFORMANCE OBJECTIVES:
The Business Administrator manages the overall financial, accounting and human resource services of the Essex North Supervisory Union and school districts to include accounting, payroll, contracts, benefits, and the administration of insurance programs in order to assure compliance with school board policy, state and federal regulations, and industry standards including Generally Accepted Accounting Principles (GAAP), the Governmental Accounting Standards Board (GASB), and the Vermont Department of Educations Handbook for Financial Accounting of Vermont School Systems.
PERFORMANCE RESPONSIBILITIES Instructions and setup of reimbursement and purchase requisitions, final approval, ensure all backup documents are attached before authorizing payment.
Implements accepted accounting principles, practices, and procedures in performing or reviewing accounting transactions.
Prepares general ledger entries and other required accounting and financial documents; reconciles accounts with source documents and transaction records to assure accuracy in a timely manner.
Provides accounting services essential to the preparation, administration, supervision, and control of budgets.
Assists Superintendent with budget prep and submission.
Directs and schedules all accounting, payroll, accounts payable, and related financial file practices, including retention, maintenance, and destruction.
Monitors payroll system compliance with School Board policy and procedures, union contracts, federal laws, VSTRS and state lawsProvides accounting and cost information on the development, issuance, and collection of employment contracts.
Serves on the negotiations team and provides background financial analysis of salary and benefit counter offersSupervises the accounts payable process and procedures; prepares warrants for the Essex North Supervisory Union, Canaan School District and NEK Choice School District in a timely manner.
Supervises the preparation, billing, and collection of tuition for all non-resident students in accordance with district policy and state law.
Researches and recommends policies, procedures, and/or operating practices intended to improve fiscal efficiency and effectiveness.
In particular, through the regular monitoring of standard setting organizations (e.
g.
GAAP, GASB, ASBO) and statutory bodies, recommends policy to ensure compliance; oversees the revision of all accounting formsRegularly attend necessary school board meetings and delivers reports and answers financial related questions for the board members and public.
Prepares and submits monthly reports related to the financial condition of member districts of the Supervisory Union for the State Department of Education, the school boards, and the superintendent.
Assists with the performance of periodic internal and external audits to ensure compliance with district policy, State law, and established accounting practices; identifies and reports areas of concern to the superintendentEnsures the appropriate allocation and administration of all grant funds; maintains compliance with grant guidelines, policies, and budget restrictions; prepares quarterly reports as required by funding sourcesAssists with negotiations and master agreement data to unions.
Provides necessary cost analysis during collective negotiations to present long-term ramifications.
Assists in overseeing insurance coverage of all persons, real estate and personal property, and make appropriate recommendations to the Superintendent and School Boards.
Develop accurate insurance coverage specifications for bidding purposes.
Establish, manage and support a comprehensive Risk Management program throughout the Supervisory UnionOversee management of the districts food service program ensuring adherence to all Federal and State policiesClaims entry to Child Nutrition, assist and keep track of food service collections, audits, monitoring unpaid accounts, review claims from food service management company before payment, ensure the information on the claim is accurate before submission, monitor breakfast and lunch annually, assist with purchasing of equipment through bids as well as suppliesOversee the maintenance of property, plant and equipment in a manner that will preserve and enhance its value while minimizing long-term cost.
Balances and codes all HRA claims for A/P prep and verification.
Completing Special Education billing, extraordinary cost reports and maintenance of Effort reportNEK Choice, A/R, A/P verificationUniversal Pre-K collect documents, draft agreements, request attendance, verify students, professional development.
Summer School Prep meal program, ads, reportingBids for food programs, transportation, services, etc.
All A/R sports billing, shared teacher billing, postage, Inter District billing (Special Ed, Contracted Services, Lunch)Final approval and submission of W-2s and 1099sMOAs/Contracts provides info to PR, approval from Superintendent before distribution.
Enter budgets, approve purchase reqs, approve MOAs before distribution of grants and reviews, procurement docs for appropriate staff, submit grants for reimbursementEnter deposits, do bank reconciliations, balance with TB, provide copies to Treasurer to ensure both balances.
941 and PR quarterlies-balance, final approval by Business Administrator and submissionOPEB cost from grants reporting and submission after final approval by Business AdministratorVSTRS reporting quarterly, balance and submission after final approval by Business AdministratorVerify calculation of monthly premium statements for all group insurance policies.
Resolve administrative problems with carrier representatives.
Maintains a working knowledge of other central office accounting functions and procedures and assists the Payroll Coordinator and Accounts Payable with other accounting tasks and projects as assigned such as budget preparation, grant budget management, and ADM audits.
Assists payroll coordinator with setting up accrued wages on the general ledger.
Boxes up all files at the end of year, makes file folders for new year.
Performs additional financial duties that may arise for the Supervisory Union and/or its member school districts.
Experience Desired:
2-4 Years of relevant experience preferred.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, in addition to the following:
Proficiency with spreadsheet, word processing, presentation, and database programs required.
Microsoft Office and Google experience preferred.
Ability to work with professional auditors, consultants and technical staff assigned to assist in auditing, accounting, and benefit functions.
Ability to work effectively with others.
Ability to communicate ideas and directives clearly and effectively both orally and in writing.
Effective, active listening skillsProblem solving skills.
Experience in payroll proceduresKnowledge and experience with health care benefits administrationAbility to prioritize and meet deadlines.
Attention to detail.
Ability to write reports, advertisements, business correspondence, newsletters, and procedure manuals.
SUPERVISION RECEIVED:
Reports to the SuperintendentThe above description is intended to describe the general content of the requirements for the performance of this job.
It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.
DESIRED EDUCATION AND
Experience:
Bachelors Degree in Accounting, Business Management, or Finance and 2 to 4 years of relevant experience preferred.
CERTIFICATIONS AND LICENCES:
No Certifications and/or Licenses are required.
LANGUAGE SKILLS:
Ability to read, analyze, and interpret general business periodicals, technical procedures, and governmental regulations.
Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from clients, customers, and the general public.
COMPUTER SKILLS AND
Experience:
Proficient with Google Docs and Microsoft Word, Excel, PowerPoint, Database programs, and email systems.
Experience and knowledge of computerized database systems.
Excellent computerized file management skills.
Ability to operate traditional office equipment.
MATHEMATICAL SKILLS:
Distinguished.
Ability to comprehend and apply principles or accounting, algebra, and advanced statistical theory.
REASONING ABILITY/MENTAL REQUIREMENTS:
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret an extensive variety of technical instructions in mathematical, oral, written or diagram form and deal with several abstract and concrete variables.
COMMUNICATION & INTERPERSONAL SKILLS:
Ability to communicate courteously, efficiently and effectively with a variety of individuals, including faculty, administrators, parents, and representatives of outside organizations.
Ability to work cooperatively and effectively with peers, subordinates, supervisors, parents, and outside agencies.
VISIONARY PLANNING:
Understands strategic planning processes and involves others in strategic plan development; understands the nature of internal and external political systems and environments as they apply to schools and effect educational change.
PARTNERSHIPS:
Understands the role of school/community relations and school governance in furthering the ANWSD vision.
Understands the role and relationship between school boards and school personnel.
Understands the value of school/community partnerships to maximize school resources.
COMPETENCIES:
The individual in this position must possess the following:
Dependability being reliable, punctual, responsible, and fulfilling obligationsSelf-Control maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
Stress Tolerance accepting criticism and dealing calmly and effectively with high stress situations.
Cooperation being pleasant with others on the job and displaying a good-natured, collaborative attitude.
Concern for Others being sensitive to others needs and feelings and being understanding and helpful on the job.
Attention to Detail being careful about detail and thorough in completing work tasks.
Integrity being honest and ethical.
Adaptability/Flexibility being open to input and feedback (positive or negative) and to considerable variety in the workplace.
Independence guiding oneself with little or no supervision and depending on oneself to get things done.
Social Orientation preferring to work with others rather than alone and being personally connected with others on the job.
EVALUATION:
Performance of this position will be evaluated based on the guidelines and provisions in the Essex North Supervisory Central Office Handbook.
TERMS OF EMPLOYMENT:
Salary and calendar year based on contractual at-will basis, based on the terms in the Essex North Supervisory Central Office Handbook.
PHYSICAL EFFORT AND STRESS:
Physical ability to perform the essential functions of the job as outlined above, in addition to the following:
While performing the duties of this job, the employee is frequently required to stand, walk; and sit.
The employee is regularly required to see, talk, and listen.
The employee is regularly required to use hands to finger, handle, or feel.
The employee is occasionally required to reach with hands and arms; climb steps; stoop, kneel, or crouch.
The employee must occasionally lift, carry, move and/or restrain school-aged students.
Employees are regularly required to handle stressful situations and resolve conflicts.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
WORKING CONDITIONS:
While performing the duties of this job, the employee is occasionally exposed to outside weather conditions.
The noise level in the environment is usually quiet to moderate.
This general outline illustrates the type of work which characterizes Job Classification.
It is not an all-encompassing statement of the specific duties, responsibilities and qualifications of individual positions assigned to the classification.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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